DUTIES AND RESPONSIBILITIES OF THE PROCTORIAL BOARD

The Proctorial Board is constituted to maintain discipline, ensure adherence to institutional rules, and promote a safe and conducive learning environment at Ambalika Institute of Management & Technology. Its duties and responsibilities are as follows:

1. Maintenance of Discipline

• Monitor the general discipline of students within the campus, hostels, and during institute events or activities.
• Prevent and address acts of misconduct, ragging, harassment, or any other behavior detrimental to the institute’s atmosphere.
• Ensure students follow the dress code, ID card policy, and attendance norms.

2. Enforcement of Institutional Rules

• Educate students on the institute’s Code of Conduct and disciplinary regulations.
• Ensure uniform enforcement of all disciplinary measures without bias.
• Recommend amendments in disciplinary guidelines when required.

3. Student Guidance & Counseling

• Guide students towards ethical conduct, mutual respect, and academic integrity.
• Counsel students found involved in minor misconduct to prevent recurrence.

4. Handling Disciplinary Cases

• Receive and examine complaints of student misconduct.
• Conduct impartial inquiries, ensuring fair hearing to all parties.
• Recommend suitable disciplinary actions to the Director/Additional Director.

5. Preventive and Awareness Measures

• Organize seminars, workshops, and awareness drives on discipline, anti-ragging laws, and campus safety.
• Coordinate with the Anti-Ragging Committee, Hostel Wardens, and Discipline Committee to prevent violations.

6. Coordination & Monitoring

• Liaise with faculty members, class coordinators, and administrative staff for monitoring student behavior.
• Maintain regular communication with parents/guardians in cases of repeated or serious misconduct.

7. Record Keeping & Reporting

• Maintain detailed records of all cases handled by the Proctorial Board.
• Submit periodic reports to the Director/Additional Director on disciplinary matters.

8. Emergency Response

• Act promptly in urgent situations to prevent escalation of disciplinary issues.
• Ensure safety of students and staff during critical incidents.